Terms of Reference_Assistant Financial Management Specialist
Terms of Reference_Assistant
Financial Management Specialist
a part of the World Banks assistance to the Government of Albania, a Water
Sector Investment Project WSIP was approved in December 2013. This project has
as main objectives to (i) improve the quality of water and wastewater services
in the Durres Water Utility Service Areas; and to (ii) improve the financial
performance of Durres Water Utility.
majority of Albanias water utilities are currently unable to cover their
operating costs due to a combination of factors, including high operating
costs, low metering, low bill collection rates, and high levels of nonrevenue
water. While average reported utility collection rates nationally stand at 84%,
collection rates in Durres were as low as 60% in 2010 and 69% in 2011.
Overstaffing at Durres Water Utility is also a major challenge, with 7.3 staff
per 1,000 water/sewerage connection compared to an EU benchmark of 2 staff per
1,000 connections. The utility had a Financial Working Ratio of 1.69 against an
EU benchmark of 0.50. The chronic lack of resources has forced the Durres
utility like several others, to defer costs of infrastructure maintenance,
ultimately contributing to accelerated deterioration and premature breakdown of
assets. Only 45% of the household connections nationally, and 50% in Durres are
metered, which generally encourages wastage, overconsumption and lack of
accountability for water resource usage. Low metering levels undermine billing
and collection efficiency, as many households refuse to pay when billed against
the norm rather than for actual water consumed.
project will finance priority water supply investments, including, six water
production wells and a bulk water transmission line that will provide up to
640l/s additional supply capacity to address the acute water shortages
experiences in the Durres Water Supply Service Area; ancillary investments
linking settlements in the Durres service to the bulk transmission pipeline and
priority investments in the water distribution network in Durres. In addition
the project will finance priority wastewater investments aimed at enhancing the
existing sewerage networks capacity to handle the increased water supply.
project is implemented by the Ministry of Transport and Infrastructure (MTI),
which has the delegated powers to act as the Implementing Agency. The Project
Implementation Unit (PIU), charged of the day to day implementation of the
project, is under MTI structure.
Objective of consultancy
The financial management assistant will support and
report to PIU Director and to Financial Management Specialist.
Scope of Works and Tasks:
· Assist Fm during process for approval
all requests for payment for project activities, contractors and consultants;
verify the supporting evidence is duly approved, valid and complete; ensure
contract monitoring function working in close collaboration with procurement
· Assist FM preparing the payment orders
in proper and timely manner;
· Assist the FM to ensure that
transactions are entered into the recording system in a timely and proper
manner and that updated accounting records are kept in compliance with the
Project Operational Manual, that are essential for promptly producing project
financial management reports.
· Assist FM to carry out timely financial
closing and reporting procedures, including timely reconciliation of accounting
records with Bank accounts and treasury and financial closing and reporting
· Assist FM to prepare and submit for
approval interim financial reports, monthly financial reports and budget
execution reports and all other project reports as requested by World Bank,
GDWS and MOF.
· Assist the FM to process timely
supporting documentation for withdrawal application and ensure adherence to all
statutory requirements, World Bank guidelines and audit requirements, as
further described in the Project Operational Manual;
· Follow up on the queries of the work of
the independent auditors, HSC and internal auditors, provide project related
information and data as they request.
· Participate and be actively involved in
trainings/workshops/seminars concerned to the project components and
· Performs any other duties requested by
PIU Director and the Financial Management Specialist.
The Financial Management Assistant should:
· have a relevant university education in
accounting ,finance and business administration;
· professional experience in accounting
and financial management (min 3 years)
· Working experience in WB financed
projects any other international organization, is preferred.
· Good knowledge of Government accounting,
financial management systems, and budgeting system, and tax and legal
requirements in Albania;
· Good computer literacy and functional
ability in processing word and excel documents;
· Have good knowledge of English and be
able to communicate (oral and written) effectively.
· Proficiency in use of accounting and
financial management programs (Alpha).
Assistant FM will report to PIU Director
and Financial Management Expert